Planetary Science Institute Staff Handbook

SECTION 1: INSTITUTE

• 1.01 PSI HEADQUARTERS AND OTHER LOCATIONS
• 1.02 TUCSON OFFICE HOURS AND STAFFING
• 1.03 MEDIA INQUIRIES
• 1.04 OUTSIDE EMPLOYMENT
• 1.05 CONFLICT OF INTEREST
• 1.05.1 NSF COMPLIANT CONFLICT OF INTEREST POLICY
• 1.06 RELATIONSHIPS IN THE WORKPLACE
• 1.07 TRAVEL POLICY
• 1.08 PROCUREMENT POLICY

SECTION 2: EMPLOYMENT

• 2.01 POLICIES
• 2.01.1 EQUAL EMPLOYMENT OPPORTUNITY POLICY
• 2.01.2 NONDISCRIMINATION AND ANTI-HARASSMENT POLICY
• 2.01.3 CIVIL RIGHTS IN EMPLOYMENT
• 2.01.4 THE AMERICANS WITH DISABILITIES ACT (ADA) AND ACCOMMODATIONS
• 2.01.5 DRUG-FREE WORKPLACE POLICY
• 2.01.6 WHISTLEBLOWER POLICY
• 2.01.7 DIVERSITY, EQUITY, AND INCLUSION POLICY
• 2.02 HIRING
• 2.02.1 RECRUITING AND NEW HIRES
• 2.02.2 EMPLOYMENT OF RELATIVES OR INDIVIDUALS IN PERSONAL RELATIONSHIPS WITH OTHER PSI EMPLOYEES
• 2.02.3 EMPLOYMENT OF MINORS
• 2.02.4 RESIDENT STATUS REQUIREMENTS
• 2.02.5 HIRING OF FOREIGN NATIONALS TO WORK IN THE UNITED STATES
• 2.02.5.1 H-1B STATUS
• 2.02.5.2 TN VISA
• 2.02.5.3 PERMANENT RESIDENCY
• 2.02.6 HIRING OF FOREIGN NATIONALS TO WORK OUTSIDE THE UNITED STATES
• 2.03 EMPLOYMENT
• 2.03.1 EMPLOYMENT STATUSES
• 2.03.1.1 EXEMPT EMPLOYEES
• 2.03.1.2 NON-EXEMPT EMPLOYEES
• 2.03.2 EMPLOYEE CATEGORIES
• 2.03.2.1 REGULAR, FULL-TIME EMPLOYEES
• 2.03.2.2 REGULAR, PART-TIME EMPLOYEES
• 2.03.2.3 TEMPORARY EMPLOYEES
• 2.03.2.3.1 INTERIM POSITIONS
• 2.03.2.4 SUSPENDED POSITIONS
• 2.04 PSI JOB CATEGORIES
• 2.04.1 SCIENTISTS
• 2.04.1.1 SENIOR SCIENTIST
• 2.04.1.2 RESEARCH SCIENTIST
• 2.04.1.3 EDUCATION AND COMMUNICATION SPECIALIST
• 2.04.1.4 ASSOCIATE RESEARCH SCIENTIST
• 2.04.1.5 POST-DOCTORAL RESEARCH SCIENTIST
• 2.04.2 SCIENCE SUPPORT STAFF
• 2.04.2.1 PAID INTERNS
• 2.04.2.2 RESEARCH ASSISTANTS AND ASSOCIATES
• 2.04.2.3 EDUCATION AND COMMUNICATION SUPPORT SPECIALIST
• 2.04.2.4 OTHER SCIENCE SUPPORT STAFF
• 2.04.3 CORPORATE STAFF
• 2.05 HONORARY POSITIONS AND NON-EMPLOYEE CLASSIFICATIONS
• 2.05.1 SENIOR SCIENTIST EMERITUS
• 2.05.2 ALUMNI
• 2.05.3 AFFILIATES
• 2.05.4 VISITING SCIENTISTS
• 2.05.5 DOCENTS AND VOLUNTEERS
• 2.05.6 UNPAID INTERNS
• 2.06 HOURS OF WORK
• 2.06.1 ATTENDANCE
• 2.06.2 MEAL AND BREAK PERIODS
• 2.06.3 OVERTIME
• 2.06.4 COMPENSATORY TIME
• 2.06.5 TIMESHEETS
• 2.06.6 TRAINING, CONFERENCES, SOCIAL EVENTS AND TRAVEL TIME – NON-EXEMPT EMPLOYEES
• 2.06.6.1 CONFERENCES, SEMINARS, TRAINING (NON-EXEMPT EMPLOYEES)
• 2.06.6.2 RECEPTIONS, DINNERS AND SOCIAL EVENTS (NON-EXEMPT EMPLOYEES)
• 2.06.6.3 TRAVEL TIME – SAME DAY (NON-EXEMPT EMPLOYEES)
• 2.06.6.4 TRAVEL TIME – OVERNIGHT (NON-EXEMPT EMPLOYEES)
• 2.07 PAY POLICIES
• 2.07.1 PAYDAYS
• 2.07.2 DIRECT DEPOSIT
• 2.07.3 EMPLOYEE SELF SERVICE
• 2.07.4 DEDUCTIONS
• 2.07.5 GARNISHMENTS
• 2.08 EMPLOYEE FRINGE BENEFITS PROGRAMS
• 2.08.1 FRINGE BENEFITS FUNDING
• 2.08.2 FRINGE BENEFITS ELIGIBILITY
• 2.08.2.1 DIRECTOR’S DISCRETION – WAIVER OF FRINGE BENEFITS ELIGIBILITY
• 2.08.3 HEALTH CARE AND DENTAL BENEFITS
• 2.08.3.1 AFFORDABLE CARE ACT (ACA)
• 2.08.3.2 DIRECTOR’S DISCRETION – INSURANCE BENEFITS
• 2.08.4 LIFE INSURANCE AND ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE
• 2.08.5 SHORT- AND LONG-TERM DISABILITY
• 2.08.6 SOCIAL SECURITY AND MEDICARE
• 2.08.7 RETIREMENT PLAN
• 2.09 PAID TIME OFF
• 2.09.1 VACATION POLICY
• 2.09.1.1 REQUIRED VACATION PAYOUTS
• 2.09.2 HOLIDAYS
• 2.09.3 SICK TIME
• 2.09.4 BEREAVEMENT LEAVE
• 2.09.5 JURY DUTY
• 2.09.6 TIME OFF TO VOTE
• 2.10 LEAVES OF ABSENCE
• 2.10.1 PERSONAL LEAVE OR SIGNIFICANT REDUCTION OF HOURS
• 2.10.2 FAMILY AND MEDICAL LEAVE POLICY
• 2.10.3 PREGNANCY LEAVE
• 2.10.4 MILITARY LEAVE
• 2.10.5 SABBATICAL OR TEMPORARY CHANGE IN LOCATION LEAVE
• 2.10.6 OTHER LEAVES OF ABSENCE
• 2.11 COMPENSATION
• 2.11.1 SALARIES
• 2.11.2 INCENTIVE AWARDS
• 2.11.3 PAY TRANSPARENCY POLICY STATEMENT
• 2.12 EMPLOYEE RECORDS
• 2.12.1 ACCESS TO PERSONNEL RECORDS
• 2.12.2 JOB REFERENCES
• 2.12.3 PERSONNEL DATA CHANGES
• 2.12.4 EMPLOYMENT/WAGE VERIFICATIONS
• 2.13 ENDING EMPLOYMENT
• 2.13.1 TERMINATION
• 2.13.2 RESIGNATION
• 2.13.3 FINAL PAY
• 2.13.4 COBRA
• 2.13.5 UNEMPLOYMENT INSURANCE
• 2.13.6 PSI TECHNOLOGY RESOURCES

SECTION 3: HEALTH AND SAFETY

• 3.01 OFFICE CLOSING
• 3.02 ALARM SYSTEM
• 3.03 OFFICE SAFETY
• 3.04 EMERGENCY PROCEDURES FOR TUCSON FACILITIES
• 3.05 WORKER’S COMPENSATION
• 3.06 WORKPLACE VIOLENCE PREVENTION POLICY
• 3.07 SMOKE-FREE WORKPLACE

SECTION 4: EQUIPMENT AND INFORMATION TECHNOLOGY

• 4.01 COMPUTER, EMAIL, INTERNET AND SITE-LICENSED SOFTWARE
• 4.01.1 OWNERSHIP AND ACCESS; NO EXPECTATION OF PRIVACY
• 4.02 INFORMATION TECHNOLOGY (“IT”) EQUIPMENT POLICY

SECTION 5: PROPERTY AND INSURANCE

• 5.01 PERSONAL PROPERTY
• 5.02 PROPERTY LIABILITY INSURANCE

SECTION 6: INTELLECTUAL PROPERTY

• (COPYRIGHTS, PATENTS, WORKS FOR HIRE, ETC.) TBD

SECTION 7: ITAR

• TBD

SECTION 8: NON-DISCLOSURE AGREEMENTS

• TBD

APPENDIX